Approve hours and the accounting lock
Who approves the hours, what to look for, and how the accounting lock and invoicing freeze a registration so the numbers stop moving.
Last updated 8 August 2026
Approval is where registered hours become something that can be invoiced and paid out.
Who approves?
By default it is the customer, in the customer portal under Godkend timer. It is the cheapest way to avoid an argument about an invoice that has already gone out.
If the customer should not be involved, turn on Auto-approve hours on the order — then all time registrations are approved automatically without the customer.
In the office you find the hours under Drift → Timeregistreringer.
The review
Look for the four things that are most often wrong:
- Shifts without hours — someone forgot to register.
- Hours without a shift — work happened that you had not planned.
- Deviations — registered time far from what was planned.
- Edited clockings — where the original times were changed.
When a registration locks
A time registration can no longer be changed once one of these has happened:
| Reason | What Staffly says |
|---|---|
| Invoiced to the customer | The registration is invoiced and can no longer be changed |
| Paid out as salary | The registration has been paid out as salary |
| Sent to Salary.dk | The registration has been sent to Salary.dk |
| Accounting lock | The period is accounting-locked |
The accounting lock
The accounting lock is a date: everything up to and including it is closed for changes. That is what makes the invoice and the payslip rest on the same number — and keeps that number where it is.
Note: Only move the accounting lock forward once both invoicing and payroll have run for the period.